Timesheets, expenses and documents your
contractors and clients actually want to use

A portal in your agency’s branding, set up in minutes. Workers submit, clients approve, invoices go to Xero. No paper, no chasing, no spreadsheets.

Sign up freeReady in 5 minutesBook a demo20-minute video call
  • Free forever for one worker
  • No contract
  • No card needed

Common questions

1 of 10

Do you integrate with Xero?

Yes

Natively. Connect Xero in a couple of clicks and approved timesheets and expenses become draft invoices against the right client contact. No exports, no re-keying.

app.savetrees.io/settings/integrations
How the Xero integration works
app.savetrees.io/settings/integrations
The Xero card in SaveTrees settings, with a Connect to Xero button.

  • 5 mins

    Average set-up time

  • 100+

    Agencies using SaveTrees

  • £0

    A month for one worker, forever

  • 1 tree

    Every month for 2–20 workers, 2 for 21–40, and so on

One portal

Everything your contractors submit, in one place

  • Timesheets

    Hours, days, shifts or overtime. Workers fill them in on any device and authorisers approve with one tap.

    Explore timesheets

  • Expenses

    Receipts, mileage with smart routes, and daily limits. Only the expense types you allow for each person.

    Explore expenses

  • Documents

    Request right-to-work checks, insurance and invoices, or send handbooks to be acknowledged. Secure files are logged.

    Explore documents

Templates

Timesheets built for the way your industry works

Day rate with hourly overtime

Fields on this timesheet

Weekly
  • Day rate (days)
  • Overtime (hours)
  • Notes per week
  • Rail and flights (expense)
  • Hotel (expense)
  • Mileage (expense)
app.savetrees.io/timesheets
A week on a day rate: a full day each day, with the train to London on Monday and a hotel on Tuesday added to the timesheet.
See the full IT and tech example

These are just examples. Build one template for your whole agency, or one for every kind of work. When you add a new worker, you just pick which timesheet or expense template you would like them to have access to.

Your brand, not ours

Your contractors see your agency, everywhere

Not a little logo in the corner. Your colours and logo run through every part of the portal.

  • Login page
  • Every dashboard page
  • Your URL and favicon
  • PDF timesheets
  • Emails
  • Your own forest page
How agency branding works
indigo-recruitment.app.savetrees.io
Indigo Recruitment’s dashboard in its own colours and logo
Indigo Recruitment’s sign-in page on a phone
An email from Indigo Recruitment, in its colours

And everything else a modern agency needs

  • The dashboard with the account switcher open: Indigo Recruitment, then Brightwater, Coral, Emerald, Kestrel and Saffron, each with its own logo.

    Multiple agencies

    Run several brands and switch with one click

  • A worker's assignment with two authorisers: Coni Fer on primary notifications and Rosie Garden as the backup.

    Multiple authorisers

    Primary and backup approvers per worker

  • A claim's audit trail: submitted by Olive Branch, a note and acceptance from Coni Fer, then an edit by Hannah Price showing the old and new amounts, each with its time and IP address.

    Audit trails

    Every change, who made it and from where

  • Email settings: payroll@saffrontalent.com gets a copy of every accepted timesheet and expense.

    Timesheets to payroll

    PDF timesheets sent straight to payroll

  • Saving the accepted timesheets as a view called Weekly payroll report, emailed every Thursday at 12:00.

    Scheduled reports

    Any saved list emailed as a spreadsheet, weekly or monthly

  • A timesheet card tagged To query, with its tag picker open: Paid, and To query ticked.

    Tags

    Label timesheets, claims and people, then filter by them

  • A permission group with full access to every area, no admin control, and sign-in only from the head office IP address.

    Admin permissions

    Choose what each admin can see and do

  • The Settings page's access and security cards: Sign-in and SSO, and Security, where MFA is required.

    Two-step verification and SSO

    Require MFA, or sign in with Microsoft or Google

  • Three pending timesheets ticked, and the bar that acts on all three: Accept, Reject, Delete, and Download as Summary (Excel).

    Bulk actions

    Accept, reject or download dozens at once

  • A worker's pay and charge rates: £18 an hour pay, £26 charge, an £8 margin (31%), and overtime the same way.

    Financials

    Pay and charge rates, margins per worker

  • Company settings with the worker word set to Doctor, so the menu says Doctors.

    Your own terminologyNEW

    Call them contractors, temps or candidates

  • All features

Recruiters who switched

  • “Took less than 5 minutes to set up and get going with a nice branded look and feel for our company.”

    Pav Kudlac · Ovyo Tech Services

  • “We trialled multiple online timesheet portals and SaveTrees was by far the most user friendly.”

    Hayley Brooke · MacKenzie King

  • “It does exactly what they said it would and has made our monthly payments process far slicker.”

    Pioneer Search · Recruitment

Read more from recruiters

Help

Free help, from real people

SaveTrees is intuitive and reliable, which is why we can offer phone and video call support completely free, with no limits. Talk to a real person, or raise a ticket if you prefer.

Call 0117 442 0408Help centre

Environment

A tree for every agency, every month

Since November 2020 we’ve planted at least one tree per paying agency, per month. Our goal is 100,000 trees by 2030.

See the forest

Charities

Free for charities

Charities use timesheets to show funders what volunteers do. We give them SaveTrees at no cost.

Timesheets for charities

Try with no risk.

If you don’t love it, you don’t pay a penny.

Sign up freeReady in 5 minutesBook a demo20-minute video call
  • No card
  • No contract
  • Free for one worker