Expenses · Day to day

How do I scan a receipt?

Snap or upload a receipt and SaveTrees reads the amount, the VAT and the shop for you.

For workers · Updated 17 October 2026

Take a photo of your receipt, or pick one you already have, and SaveTrees fills in the amount, the VAT and who you paid. You just add a short description and check it’s right.

Clicking Add an expense on Expense (AI receipt scan), choosing a café receipt, SaveTrees reading it and filling in Amount 12.50, Vendor Station Café and VAT 20%, typing the description Lunch on the training day, and adding it to the day.

Scan a receipt

1
Open your expense claim. If you haven’t started one, go to Expenses and click Add expense.
Open Expenses in your account(opens SaveTrees in a new tab)
2
On the right day, find Expense (AI receipt scan) and click Add an expense.
3
Click Choose a file or photo, then take a photo of the receipt, or pick a photo or PDF.
4
Wait a moment while it says Reading receipt. The Amount, Vendor and VAT fill themselves in.
5
Type a Description, check the figures, then click Add to day.

When the claim is ready, click Send for authorisation. See How do I claim expenses and mileage?

Check what it read

Boxes SaveTrees filled in are marked Read from the receipt. If it isn’t sure about one, it asks you to check it.
Got something wrong? Just type over it.
Prefer to type everything yourself? Switch off AI auto-fill.

Good to know

Get the whole receipt in the photo, flat and in good light, so the total and the shop name are easy to read.
Big phone photos are shrunk automatically before they’re sent. A PDF has to be under 4MB.
Nothing is converted between currencies. If the receipt is in a different currency, you’ll see a warning.
To swap the receipt later, click the expense, then Replace file or photo.